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	INDEX
ARTICLE		PAGE
	MISSION STATEMENT AND PURPOSE	1
II	MEMBERSHIP	1
III	BOARD OF DIRECTORS	2
IV	OFRCERS	5
V	MEMBERSHIP MEETINGS	7
VI	COMMITTEES	8
VII	FISCAL YEAR	10
Viii	INDEMNIFICATION	10
IX	RECORDS	10
X	AMENDMENTS	10
XI	DISSOLUTION	1
		I.
XII	GOVERNANCE	11

 

APPROVAL SIGNATURES

 

ATTACHMENT I - POLICIES

 

1-3

 

BY -LAWS of the EUREKA ARTS - GOLD MOUNTAINS GALLERY

      Republic, Washington

 

ARTICLE I - MISSION STATEMENT AND PURPOSE

 

. Sharing the passion of art through the Gold Mountains Gallery.

 

The Eureka Arts/Gold Mountains Gallery is a nonprofit entity; incorporated to meet the charitable and educational purposes as defined by the State of Washington and in the Internal Revenue Code under section 501 (c)(3).

 

The primary objectives to carry out this mission: ..                                      

.. To enrich our rural area with a center where art is available to the community with

workshops in the various art disciplines; a place where we can educate others in the spiritual process of creating art as well as a center where we can support one 'another as artists to continue our own work.

To provide a forum for emerging and established artists to show their artwork in a Local gallery as well as host invitational and juried shows.

To provide an atmosphere of professional excellence through the jury selection of work to be showcased in the gallery.

To provide freedom of expression in the arts through dialogue amongst the members and an open attitude that promotes experimentation.

To encourage tourism and economic growth in our community.

To interact with our schools to encourage the development of creativity of our youth.

 

..

ARTICLE II - MEMBERSHIP

 

Membership types: Membership in Eureka Arts Gold Mountains Gallery, hereafter referred to as "the Gallery", shall consist of two Kinds as detailed below:

 

Section 1. Active Member

The role of the Active Member is to produce goods for sale in the Gallery; to represent the Gallery in a professional manner; to meet their financial responsibilities as designated in these by-laws and as otherwise approved by the membership, (see attachment). Active Membership shall be for a minimum period of six (6) consecutive months. Active members shall be entitled to one (1) vote at any General Membership meeting.

 

Section 2. Inactive Member

Any member who has completed their first six months of membership may apply for inactive status by submitting a letter of request to the Board of Directors. Inactive members shall not be required to pay membership dues. (See Attachment). Inactive members may reapply for active membership at any time. No Inactive member shall be entitled to vote at any meeting. (See Attachment for commission rates).

 

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Section 3. Supporting Member

The general role of supporting membership is to provide support and encouragement for the Gallery. Supporting members may be determined by either financial support or through non-­monetary contribution. Supporting membership categories shall include Individual, Family/Couple, Senior (62+), Student, Contributing Member, Patron Member, and Lifetime Member. (Refer to Attachment A for associated fees) The board may award supporting membership. Except for those who are members of the Board of Directors, no supporting member shall be entitled to vote at any meeting.

 

Section 4. Guest Artists

Artists who are invited to display their work at the Gallery are not required to become members. No guest artists shall be entitled to vote at any meeting. (See Attachment for commission rates). Guest artists may display their work in the Gallery for no more than three (3) consecutive months at which time they may choose to become an Active member or withdraw their work from the Gallery.                                        .

 

Section 5. Resignation of Active Members

Active members may resign at any time by submitting a letter of resignation. A member who resigns before fulfilling his or her first six months may reapply for membership after one year. Any monies owed to the artist at time of resignation will be paid at the next regularly scheduled payment date. Any work left in the gallery will thereafter be charged the nonmember commission rate. No refund of dues will be issued.

 

Section 6. Termination of Active Members

An active member's status shall be terminated upon the death of an active member. An active member may also be terminated upon the vote of two-thirds (213) of all active members. Members terminated by vote may reapply for membership after one full year. Any monies owed to the artist at the time of termination shall be paid at the next regularly

scheduled payment date. All work in the Gallery at the time of termination shall be immediately removed from the sale area and shall be removed from the Gallery within ten (10) days.

 

In case of emergency situations the board of directors has the authority to terminate an active member.   .

 

ARTICLE III - BOARD OF DIRECTORS & OFFICERS

 

Section 1. Number and Qualifications of Directors

The Board of Directors shall consist of five (5) persons, and shall hold office until his/her successor is elected and qualified. These five individuals shall consist of three (3) practicing artists and two (2) business people. Directors must be active members in good standing or supporting members. Board members will be elected at the annual meeting.

Business members shall be selected from the local business community and shall be selected based on their business expertise and support of the arts. Names shall be    considered at a General Membership meeting.                                                                                                .

 

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Section 2. Election of Directors

At the first annual meeting of the members of this association, directors shall be

elected to succeed the incorporation directors. Initially, and in order to stagger the terms of the directors, two directors shall be elected for one-year terms; two directors shall be elected for two (2) year terms and one (1) director shall be elected for a three (3) year term. At each annual meeting thereafter new directors shall be elected, for a term of three (3) years each, to succeed those directors whose terms are expiring.

 

All directors shall be elected by secret ballot, and the nominee(s) receiving the greatest number of votes shall be elected.

 

Section 3. Management of Business

The general business and affairs of the corporation shall be supervised and managed by its Board of Directors. The decision making authority in the corporation generally rests with the Active members. The role of the Board of Directors is to oversee business operations, to set and maintain policy, make all rules and regulations not inconsistent with law, the articles of incorporation, or bylaws, to develop long-term planning options for the corporation, and to guide members, officers, employees, and agents of the Gallery. Specific responsibilities and powers of the Board include:

      a)                                                                                                                                       Authorize contracts on behalf of the corporation of a value not to exceed $500. Any contract of greater value shall require member approval. Such contracts may include leases, legal, financial and marketing services and the administration of said contracts.

b) Recommend candidates for management positions to the members for approval, and supervise the performance of management employees.                                                                                                       ­

c) Set policy for management personnel d) Prepare Departing budgets for member approval, and disbursement of funds pursuant to the approved budget.

Approve show programs and advertising programs.

Keep membership informed of the business operations through periodic reports. Screen and make recommendations concerning potential new members, based on jury committee's evaluation.

h) Resolve contention regarding commission payment.

 

 

Section 4. Employment of Manager

The board of directors shall have power to employ, define duties, fix compensation, and dismiss a manager with or without cause at any time. The board shall authorize the employment of such other employees, agents, and counsel as it from time to time deems necessary or advisable in the interest of the business of the Gallery under the direction of the board of directors.

 

Section 5. Accounting System and Audits

The board of directors shall have installed an accounting system which shall be adequate to meet the requirements of the business and shall require proper records to be kept of all business transactions.

 

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At least one in each year the board of directors shall direct the Treasurer to call a complete audit of the books and account of the Gallery and render a report to the board of directors.

 

Section 6. Depository

The board of directors shall select one or more banks to act as depositories of the funds of the Gallery and determine the manner of receiving, depositing, and disbursing the funds of the gallery and the form of checks and the person or persons by whom they shall be signed, with the power to change such banks and the person or persons signing such checks and the form thereof at will.

 

Section 7. Change of Number

The number of directors may, at any time, be increased or decreased by amendment of these by-laws, but no decrease shall have the effect of shortening the term of any incumbent directors.                         .

 

Section 8. Vacancies

AU vacancies on the Board of Directors, whether caused by resignation, death or otherwise shall be filled by the Board of Directors at a special meeting called by the President. A director elected to fill any vacancy shall hold office for the unexpired term of his or her predecessor and until his or her successor is elected and Qualified. Any directorship to be filled by reason of an increase in the number of directors may be filled by the Active members for a term of office continuing only until the next election of directors by the members.

 

Section 9. Removal of Directors

At a meeting called expressly for that purpose, the entire Board or Directors, or any member thereof, may be removed by the vote of a majority of the Active members. Directors may also be removed from his/her position for failure to attend three (3) consecutive meetings. These meetings shall be inclusive of Board and General Membership meetings. This action shall be brought before the General Membership at a special meeting called for this specific purpose.

 

Section 10. Regular Meetings

Regular meetings of the Board of Directors shall be held on the first Monday of each month at a designated location, except during those months when the semi-annual meetings are held. The semi-annual Board of Directors meetings shall be held immediately following the semi-annual meeting of the membership.

 

Section 11. Special Meetings

Special meetings of the Board of Directors may be called at any time by the President, or in his/her absence, by any two directors, to be held at the registered office of the corporation or at such other location as the directors may designate. Only the business specified in the notice of meeting shall be transacted.

 

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Section 12. Notice of Meetings

Notice of a special meeting of the Board of Directors shall be given to each director by not less that twenty-four hours prior to the time of the meeting by telephone, letter, or in person. Such notice need shall specify the business to be transacted.

 

Section 13. Quorum

A majority, or three-quarters, of the whole Board of Directors shall be necessary at a meeting to constitute a quorum for the transaction of business. The act of the majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors.

 

Section 14. Waiver of Notice

Attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. A waiver of notice signed by the director or directors, whether before or after the time stated for the meeting, shall be equivalent to the giving of notice.

 

Section 15. Registering Dissent

A director who is present at a meeting of the Board of Directors at which action on a corporate matter is taken shall be presumed to have assented to such action unless his/her dissent shall be entered in the minutes of the meeting, or unless he / she shall file a written dissent to such action with the person acting as the secretary of the meeting, before the adjournment thereof, or shall forward such dissent by certified mail to the Secretary of the corporation immediately after the adjournment of the meeting. Such right to dissent shall not apply to a director who voted in favor of such action.

 

Section 16. Executive and Other Committees

Standing or temporary committees may be appointed from its own number of the active members by the Board of Directors from time to time to execute the will of the Board of Directors.

 

Section 17. Remuneration

                                                                                                                                                No stated salary shall be paid directors, as such, for their services.

 

Section 18. Action of Directors by Communications Equipment without a Meeting

Any action required or which may be taken at a meeting of directors, or of a committee thereof, may be taken by means of a telephone call or similar communications equipment.

 

Section 19. Nepotism

No member of the Board of Directors, or member of the immediate family of any board member, shall occupy any position in the association on regular salary.

 

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ARTICLE IV - OFFICERS

 

Section 1. Officers

The officers of the Board of Directors shall be the President, Vice President, Secretary and Treasurer. These four officers shall comprise the Executive Committee and shall be empowered to act for the Board between regular Board meetings. All actions taken by the Executive Committee must be ratified at the next meeting of the Board.

 

Section 2. Terms of Office

All officers shall be elected for terms of one year by the Board of Directors. Such officers shall hold office until their successors are elected and qualified. Officers may be re-elected to serve in the same position until such a time as they step down or are not re-elected. However, no director after having served for five (5) consecutive full term(s) shall be eligible to succeed himself or herself, but after a lapse of one (1) year(s) shall again be eligible.                                                                                                     .

 

Section 3.                                                                                                                                

 

a)

 

Duties of Officers

President: The President shall be the chief executive officer of the Gallery, subject to the direction and control of the Board of Directors, and shall have general supervision over its property, business and affairs. He or she shall (1) preside at meetings of the general membership and the Board of Directors, .(2) call special meetings of the board of directors; (3) appoint such committees as the board of directors may deem advisable for the proper conduct of the business; and (4) perform all acts and duties usually performed by a presiding officer.

 

b)

 

Vice President: in the absence or inability of the President to perform his/her duties, the Vice President shall act in place the President and shall have all of the authority of the President, except as limited by the Board of Directors. In the case of death, resignation, or disability of the president, the board of directors may declare the office vacant and elect any eligible person president.

 

c)

 

Secretary: The Secretary shall keep a complete record of all meetings of the association and of the board of directors and shall have the general charge and. supervision of the books and records of the association. The secretary shall sign papers pertaining to the association as authorized or directed by the president and board of directors. The secretary shall see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law. Further, the Secretary shall keep a register of the correct and updated address of each member. The Secretary shall have charge of the corporate seal which shall be affixed to such papers requiring a seal. The secretary shall make all reports as required by law and shall perform such other duties as may be required by the association or the board of directors. Upon the election of a successor, the secretary shall turn over all books and other property belonging to the association within a two (2) week period.

 

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d)

 

Treasurer: The Treasurer shall maintain oversight responsibility for all monies and assets of the Gallery, shall supervise financial operations to ensure that the Gallery maintains a fiscally responsible system; shall provide a monthly financial report at each Board or General Membership meeting, shall direct the in-house audit of income and expenditures which shall be accomplished no later than January 31 of each year,       and shall make certain that all federal and state requirements appropriate to the association, are met in order to continue its nonprofit legal status.

 

The Treasurer is further responsible for the correct and appropriate payment of all valid invoices, the securing of licenses/permits in a timely fashion and in accord with board decisions. The Treasurer's powers -may be delegated to and/or shared with a Financial Manager and/or Bookkeeper by majority vote of the Board of Directors. All disbursement checks shall have two signatories. Officers authorized to sign include the President, Treasurer and the Secretary.

 

At the expiration of the treasurer's term of office, the treasurer shall promptly turn over to his or her successor all monies, property, books, records, and documents pertaining to this office or belonging to the association. The Finance Committee shall perform a thorough audit of all records within a two (2) week period of such a change of officers.

 

ARTICLE V - MEMBERSHIP MEETINGS

 

Section 1. Meeting Place

All meetings of the membership shall be held at such location, as shall be determined by the Board of Directors. The place and time for such meetings shall be stated in the Notice of Meeting.

 

Section 2. Annual and Semi-Annual Meetings

The semi-annual meetings of the members for the election of directors, and for the transaction of such other business as may properly come before the members, shall be held each year on the second Monday of March and September. The March meeting shall be referred to the annual meeting. Such meeting shall begin at 6:00 p.m. If the scheduled meeting date falls on a legal holiday, then the meeting shall be scheduled for the following day at the same hour.

 

a.

 

Semi-Annual Meeting Order of Business: At the semi-annual meetings of members, the order of business shall be as follows:

1. Call the meeting to order.

2. Proof of notice of meeting (or filing waiver).

3. Reading of minutes of last annual meeting.

4. Reports of officers.

5. Reports of committees.

6. Election of Directors (September meeting only)

7. Miscellaneous business.

 

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Section 3. Special Meetings

Special meetings of the membership for any purpose may be called at any time by the President, Board of Directors, or one-third (1/3) of the membership.

 

Section 4. Notice of Meetings

a. Semi-Annual meeting: Notice of the time and place of the semi-annual meeting of members shall be given by delivering personally or by mail, a written or printed notice of the meeting, at least ten (10) days, and not more than thirty (30) days, prior to the meeting.

b. Special meetings: At least ten (10) days and not more than thirty (30) days prior to the meeting, written or printed notice, of each special meeting of members, stating the place, day and hour of such meeting, and the purpose for which the meeting is called, shall be delivered in person or by mail.

 

Section 5. Voting list

At least ten (10) days before each meeting of members, the treasurer shall compile a complete list of the members entitled to vote at such meeting, or any adjournment thereof, arranged in alphabetical order, with the address of each. This list shall be kept on file at the registered office of the corporation for a period of ten (10) days prior to such meeting. The list shall be kept open at the time and place of such meeting for the inspection of any member.

 

Section 6. Quorum

Except as otherwise required by law:

a. A quorum at any annual or special meeting shall consist of members representing, either in person or by proxy. Two-third (213) of the authorized voters as stated in paragraph 6 shall constitute a quorum.

b. The votes of a majority of those authorized voting members present at any properly called meeting or adjourned meeting of members a which a quorum as in this paragraph defined is present, shall be an act of the membership.

 

Section 7. Proxies

A member may vote either in person or by proxy executed in writing by the member, or his duly authorized attorney-in-fact. No proxy shall be valid after sixty (60) days from date of signature.

 

Section 8. Waiver of Notices

A waiver of any notice required to be given any member, signed by the person or persons entitled to such notice, whether before or after the time stated therein for the meeting, shall be equivalent to the giving of such notice.

 

ARTICLE VI - COMMITTEES

 

Section 1. Provision for Committee Appointment

The President shall appoint at the Annual Meeting in March the following standing or temporary committees which shall consist of at least one member of the Board of Directors who shall act in an ex officio capacity. Such committees may be vested with such powers as the Board may determine by a majority of the full Board of Directors, provided however, that no such committee shall have the authority to perform any action that requires the authority of the Board of Directors.

 

Section 2. Standing Committees

The standing committees of the Gallery shall be: Finance, Personnel, Public Relations/Publicity, Jury, Membership and the Show Committee. Any or all of these committees shall work closely with the Gallery manager.

 

a)

 

Finance Committee: Shall consist of no less than three (3) members and shall be chaired by the Treasurer. The Manager/Bookkeeper shall serve as an ex-officio member. The responsibility of the finance committee is to manage the day to day transactions of the Gallery. It shall be responsible for short and long term financial planning and fund raising. The finance committee shall also be responsible for the annual fiscal audit and any interim audits as required by these Bylaws and law. The annual audit shall be completed no later than January 31 of each year with a full report presented to the General Membership at the annual meeting ;n March.

 

b)

 

Personnel Committee: The Personnel Committee shall consist of no more than three (3) Board members and two members from the General Membership. It shall be the responsibility of the Personnel Committee to evaluate the services of employed personnel, recommend changes in personnel policies, job descriptions and salary adjustments and shall comply with all federal and state fair employment practices: The Personnel Committee shall have supervisory responsibilities of staff and may recommend the need for new and additional staff.

 

c)

 

Public Relations/Publicity Committee: It shall be the responsibility of this Committee to plan, prepare and implement timely, pertinent and informative announcements of Gallery Shows, functions and activities to appropriate news media and to the public.                                                          "

 

d)

 

Jury Committee: This committee shall consist of a minimum of three (3) and a maximum of five (5) active members and one ex-officio board member. It shall be the responsibility of this committee to select which works shall be admitted to the Gallery. Work selected for admission shall be works of quality, variety, general interest, and educational value to the community. Members of the Jury committee shall be people who have an aesthetic sense. The committee shall be responsible for developing criteria for acceptance of art into the Gallery.

 

e)

 

Membership Committee: The Membership Committee shall plan, implement and coordinate the yearly membership drive and activities pertaining thereto.

 

f)

 

Show Committee: The Show Committee may also be the Jury Committee and shall plan specific shows and supervise the presentation of any art work to be displayed in art shows and in the Gallery. Members of the Show committee shall be people who have an aesthetic sense, have the ability to contact artists and curate shows of quality, variety, general interest, and educational value to the community. The Show Committee shall prepare, for presentation to the Board, a budget of proposed spending for each show. The Show Committee shall be fiscally responsible to the limitations of the budget approved by the Board of Directors.

 

g)

 

The Gift Shop Committee: This committee shall have the responsibility of working with the Gallery Coordinator, jury committee and show committee to procure and stock the Gift Shop with art or craft items including those appropriate to the theme of the exhibit being shown. The committee shall be responsible for securing inventory, maintaining records and reporting financial status of the Shop to the Board of Directors.

 

Section 3.                                                                                                                       Term of Committees   ,

All committees shall remain in effect for one year from the annual meeting date. Committee positions shall be filled on a volunteer basis, or by appointment of the President, with no committee having all new members at anyone time.

 

ARTICLE VII - FISCAL YEAR

 

The fiscal year of the Gallery shall be January 1 through December 31.

 

ARTICLE VIII - INDEMNIFICATION

 

The Gallery shall indemnify its officers, directors, employees and agents to the extent permitted by law. The association may purchase and maintain insurance on behalf of any person who is or was a director, officer, employee or agent of the association or who is or was serving at the request of the association as an officer, employee or agent of another association partnership, joint venture, trust, other enterprise, or employee benefit plan, against any liability asserted against such person and incurred by such person in any such capacity or arising out of any status as such, whether or not the association would have the power to indemnify such person against such liability under the provisions of this Article.

 

ARTICLE IX - RECORDS

 

The Gallery shall keep correct and complete books and financial records of account and shall keep minutes of the proceedings of its Board of Directors; the Gallery shall keep at its registered office of principal place of business, or at the office of its agent or registrar, a record of its directors, giving the names and addresses of all directors.

 

ARTICLE X - AMENDMENTS

 

Amendments to these bylaws may be proposed by the board of directors. All proposed amendments shall be presented to every member at least ten (10) days before voting upon.

 

Page 10 of 11

 

These by-laws may be amended by a two-thirds vote of the members present and voting at any regular or special meeting.

 

ARTICLE XI - DISSOLUTION

 

In the event of the dissolution of the Gallery, the Board of Directors shall be responsible for all proceedings meeting federal and state requirements regarding tax exempt organizations. More specifically, outstanding bills and commissions shall be retired; miscellaneous items shall be donated to other arts programs, inventories owned by the gallery, fixtures and equipments shall be liquidated at fair market value through sale. AU cash proceeds and cash reserves shall be distributed to the remaining nonprofit organizations in the community in a public and equitable manner.

 

ARTICLE XII -GOVERNANCE

 

The rules of parliamentary procedure comprised in the current edition of ROBERT'S RULES OF ORDER, NEWLY REVISED shall govern all proceedings of the local organization, the Board of Directors, and the Executive Committee, subject to such special rules as have been or may be adopted.

 

Adopted this 2200 day of November, 2004,

 

Signature

 

President

 

Amended this

 

day of December, 2005

 

Signature

 

President

 

 

A IT ACHMENT I                                                                                                                  POLICIES

 

Section 1. Commission Rates

Proceeds will be paid to the artists by the 10th of the month following the sale month. The artist is responsible for setting the price of the work. . Commission will be charged on the selling price.

 

a) b) c) d) e)

 

Member floor sale

Member referral or order Non-active member floor sale Guest artist floor sale

Guest referral sale

 

20% 15% 40% 40% 20%

 

Section 2.

 

Active member fees

 

Application fee: Monthly dues:

 

$35 $25

 

A one-time fee when work is submitted for consideration

 

Section 3. Dues Payment of Active Members

Dues are due by the 10th day of the month in which they are due. Dues may be paid in advance. Members not paying their dues by the 15th of the month following that month in which they are due will be assessed a $5 penalty, which does not accumulate toward one's membership fees. Any member whose dues are more than two months in the) arrears, (not paid by the end of the month following that month in which they are due), will have the commission rate raised to that of non-members for referral or for sales. The policy will remain effective until dues are paid in full. Application for special circumstances to exempt one from these penalties may be made to the Board, provided it is done prior to the deadline for these penalties. Sales checks will not be issued to members whose dues are not paid in full.

 

Section 4.                                                                                                                                 Inactive Member

            Inactive members shall not be required to pay membership dues.

 

Section 5. Supporting Member

Monetary categories shall be as follows:

            a.                                             Individual                                                                    $35 per year

            b.                                             Family I Couple                                                           $60 per year

            c.                                             Senior (62+)                                                                 $25 per year

            d.                                             Student                                                                        $25 per year

            e.                                             Contributing Member                                                  $150 per year

            f.                                              Patron Member                                                           $350 per year

            g.                                             Lifetime Member                                                         $750

 

Attachment Page 1 of 3

 

Contributing members shall receive a 5% discount on all Gallery purchases Patron members shall receive a 10% discount on all Gallery purchases. Lifetime members shall receive a 15% discount on all Gallery purchases. Patron and Lifetime members shall also receive a signed print of their choice.

 

Section 6. Jurying

All items submitted are subject to jurying. Replenishment or rotation of juried inventory by the artist shall not be re-juried if replacement art is of the same nature and dollar value.

 

Section 7. Lay-away Plan

Shall allow one (1) item with a value of $250 or more to be placed on lay-away for ninety (90) days with thirty (30%) percent of the total sale to be paid as a down payment.

 

Section 8. Exclusive Area Representation

Eureka Arts Gold Mountains Gallery does not have the fight to exclusive area representation of its members.

 

Section 9. Removal from Showroom

Two weeks notice should be given on any piece to be removed. Artwork at special shows would not be included in this policy. A commission on any show piece would be in effect for three (3) months following removal of the piece.

 

Section 10. Former Clients

Origin of first contact with a customer is the crux of the matter. Communication between artist and sales staff is necessary. A Gallery customer remains a Gallery customer with no time or money limit. Honesty is the best policy. A client of an artisan gained through means other than the Gallery, shall remain the artist's client independent of the> Gallery. Sales to that client will require a standard commission to the Gallery if, and only if, the sale is facilitated by the Gallery.

 

Section 11.                                                                                                                              

 

a.

 

Referrals and Orders

An order is the same as a floor sale. The sale of a piece like one which is in the Gallery, or has been in the Gallery, or from a picture in a Gallery portfolio is an order; unless it is substantially different. A "Substantial Difference" shall be defined as follows: Any difference, i.e., dimension or design, between the original piece in the Gallery or portfolio, and piece requested will determine if the piece is considered an order or a referral It will be the artist's responsibility to make this determination.                                               .

B.

 

The gallery shall provide a referral service. Referrals taken by the artisan must be documented with the Gallery when the job is agreed upon, and when completed. Payment of Gallery commission is due to the Gallery upon completion of the work. Non-payment of referral income to the Gallery within thirty (30) days of such income shall be considered grounds for termination of membership. Any funds due such terminated member shall be held until all financial obligations to the Gallery have been completely discharged.

 

c.

 

Orders taken by the Gallery Staff will be documented by a Gallery Contract, signed by the customer and Gallery Manager. A non-refundable deposit is required for orders. The amount of the deposit will be determined by each individual artist. This money, less the appropriate commission, shall be paid to the artist within five (5) business days as down payment.

 

d.

 

The Gallery Staff is to be kept current of availability of artisans to accept referrals. It is the member's responsibility to provide a portfolio as a marketing tool with a description of self, work and photographs. Gallery Staff will strongly encourage clients to select an artisan of their own choice for the referral item.

 

Section 12. Long Distance Telephone Calls

The Gallery will not assume financial responsibility for any long distance telephone calls made by its members pursuant to Gallery sales unless express permission is given by the Gallery manager prior to such a call. In general, the artisan is expected to make such business calls at their own expenses and pass such expenses to their clients. The gallery will pay for calls on behalf of the Gallery. Gallery members are asked to refrain from using the Gallery telephone for persona long distance telephone calls. The Gallery will not pay for such calls.

 

Section 13. Reimbursement of Expenses for Volunteer Work

Any out-of-pocket expenses for materials, supplies, or other miscellaneous items incurred by a volunteer while carrying out business authorized by the Board of Directors, will be repaid upon receipt of an expense sheet with original receipts attached and approval by the Board.

 

Section 14. Eureka Arts Mailing list

The Eureka Arts mailing list shall not be for sale nor used by Gallery members for their personal use or gain.

 

Attachment Page 3 of 3